Software for everything at a boarding school that happens outside the classroom.
Residence shifts, sign-outs, room checks, detentions, work orders, room bookings, staff hours. We put them in one place, under your school's name, alongside the student information system you already have. Turn on only the parts you need.
Student portal
Hi, Amara
Signed in
Tonight's snack
Apple crumble, 20:30
Maple Hill is a made-up school. The screens show modules that exist today.
It carries your school's name, not ours.
There's no product logo for staff to get used to and no vendor name on the screens. Staff and students log in to what looks like your school's own system, because as far as they're concerned, it is.
What it replaces
Most boarding schools run the non-academic side of the day on forms, paper and spreadsheets like these. Each one has a module that replaces it.
Today
With us
Sign-out sheet on a clipboard by the door
Students sign in and out from their phone
Paper logbook and the duty group chat
Shift logbook with set handover questions
Allergy list in a shared Google Doc
Medical fields only the right roles can open
Detention spreadsheet
Detention and discipline on each student's record
Jotform for maintenance requests
Work orders you can track to done
Room booking sheet that double-books the gym
Bookings that block clashes
Paper timesheets
Time clock with manager approval
Email thread to approve a field trip
Trip proposal, approval, done
A Tuesday at Maple Hill
Your SIS has the timetable. This is the rest of the day.
07:45
Residence staff clock in
Staff
10:15
PE books the gym for Friday
Bookings
12:40
Heater in room 12 reported
Work orders
13:30
Gallery trip approved
Field trips
15:40
Detention marked served
Students
16:30
Soccer attendance taken
Activities
19:00
Study hall starts, two students added
Study hall
21:30
Room checks, 14 of 14
Residence
21:45
Handover written for the night shift
Logbook
Modules
Switch each one on or off. Start with the two or three that cause the most trouble and add more when you're ready. You're priced on the modules you turn on.
Residence
Shift schedules, logbook with handover questions, room assignments, weekly room checks, incidents, laundry and snack schedules, grocery orders with approval, food inventory with low-stock alerts.
Students
Directory with CSV import, layered notes, medical, dietary and allergy fields locked by role, discipline, detention, study hall, extracurricular attendance, keys and devices issued.
Staff
Directory, time clock with approvals, time off with allowances and balances, certifications with expiry dates.
Operations
Room and space bookings with clash checks and repeats, work orders, field trip proposals and approval, school calendar sync.
Student portal
A separate login for students with three things on it: sign in or out, send feedback, see the snack menu.
Management
Wages and the student feedback inbox, visible to management only. Module switches, your school's name throughout, and a how-to page for every module.
What it doesn't do
Marks, timetables, admissions, billing or payroll. Keep Veracross, Blackbaud or whatever you use for those.
Who sees what
Every page is checked on the server against the user's role. A residence don can't open wages, and a student can't open anything but the portal.
Where the data lives
On servers in Montréal. We sign a data processing agreement with every school.
Who's behind it
I'm Benit. I teach at a boarding school in Ontario. When I started, the school was running residence and operations on about a dozen Jotforms, plus paper and spreadsheets. I built this software to put all of it in one place.
It's a small company: you deal with me directly, from the first call through setup and after.
Benit Lushugurhi, Cyprien Solutions
Book a walkthrough
20 minutes on a video call. Tell me what you track on paper now and I'll show you those parts first.
Or email me at benit@cypriensolutions.com